BINGO VOLUNTEERS NEEDED! Help out our animals in a fun & social way by helping us out at charity bingo! Bingo happens in the afternoons at the Red Barn in Oshawa. Duties include counting bingo card inventory, handling cash and selling bingo cards.

Simcoe Hall, Board of Directors, Treasurer

BACKGROUND

Simcoe Hall Settlement House was established in 1935 by the Women’s Welfare League, in response to human and health conditions created by the Great Depression of the 1930’s. Over the 85-year history of Simcoe Hall, this non-profit organization has helped tens of thousands of at-risk individuals, living, and working in our community.

Simcoe Hall currently offers the following:
·       A ministry-funded After-School program that provides a safe place for almost 50 children and youth ages 7-13 to participate in active play, receive homework support, and allow access to proper nutrition.  Daily, each child receives a snack and dinner.
·       A Food Bank, one of the largest in Durham Region, addressing the challenge of food security by providing non-perishables and fresh produce to over three thousand individuals a month.  
·       A Senior Program called the Sassy Seniors Club for adults 55 +.  The weekly program offers a variety of activities including bingo, as well as snacks, coffee, and a hot lunch prepared by our cook.  The program gives those attend the opportunity to socialize, spend time with their friends and stay connected. 
·       Seasonal programs such as: New backpacks full of supplies are made available to children, youth, and teens starting school; Provision of food hampers to close to one thousand families and toys to children at Christmas.

OUR MISSION AND VISION

To provide wellness opportunities through our foodbank and programs that serve children, individuals and families who experience financial and social challenges. Our vision is to be part of a community that will allow children, individuals, and families to experience and lead healthy, meaningful, and socially responsible lives.

SUMMARY

Simcoe Hall is searching for an enthusiastic, driven individual with financial experience to join our volunteer Board of Directors. The Director will have oversight responsibilities for the maintenance of the agency’s financial records following legislation and GAP. This individual will work directly with the board, Executive Director, bookkeeper, and the agency’s auditor. The range of the agency’s operating budget is $800,000 - $1,000,000.

PRIMARY DUTIES AND RESPONSIBILITIES

·       Ensure that effective financial measures, procedures, and controls are in place that are appropriate for the agency to comply and adhere to all regulatory requirements for non-profit organizations.
·      Participate in the development of a draft annual budget and present to the board for approval.
·       Present monthly financial statements to the Board for approval.
·       Monitor the monthly reporting and projected financial statements and advise board of financial related issues.
·       Coordinate with agency’s Auditors regarding preparation of the audited financial statements. Provide oversight to address auditors’ concerns, identify issues and deficiencies.
·       Interact with Executive Director and Bookkeeper regarding monthly financial statements, annual budget, and auditors’ reports.
·       On-going monitoring of financial Policies and Procedures and review with the Board.
·       Serve as a co-signer of cheques with at least one other signing Officer.

Interested parties should send resume to info@simcoehall.com

•        Assist with establishing, monitoring, coordinating and implementing the organization’s administrative policies for Afiwi Groove School.
•        Track and monitor student absences.
•        E-mail/telephone correspondence with parents, schools and community organizations and answering basic inquiries (i.e. registrations, performances/bookings)
•        Maintain overall contact lists for staff & board member
•        Filing & Photocopying
•        Issue thank-you letters/ cards to donors, schools and festivals and event planners.  
•        Manage calendar and schedule meetings (ie. workshops, executive board meetings, department meeting)
•        Preparing all required documentation for
•        Attend Board and Instructor meetings on an as needed basis
•        Mailings
•        Scanning and backing up documents
•        Other duties as assigned by Management.
•        Print attendance sheet for teachers and administer their hours
•        Administer dance studio database. Charge accounts of parents who are late with payments
•        Update parents and student profiles.
•        Generating mailing lists for new student campaigns, mailings, newsletters, event and concert invitations
•        Ensure digital and print materials are available for distribution.
•        Generate contracts for  printing and  mailing
•        managing correspondences and invoices through Quick Books
•         Processing debit/credit card payments at the studio
•        Upload receipts and expense into Quick Books or send to the accountant.

In this role, you will: work with other volunteers to support Auxiliary fundraising goals through customer service and sales from the various operations roles are available in gift shops, cafes, and second-hand clothing stores * roles available at Ajax Pickering (hospital and long term care facility), Bowmanville (in-hospital and off-site), Oshawa, Port Perry (in-hospital and off-site)

Attend quarterly meetings to review quarter and year-end financial reports * make financial recommendations to the Board

Assist shoppers purchase new and gently-used womens, mens and childrens clothing * ensure tidiness of store * set up and take down displays * handle cash * sort clothing donations * promote, be able to talk to customers about Bethesda House

Volunteer Board Members Welcome

FOOTPRINTS 4 Autism is a nonprofit registered charity serving Durham Region. We offer respite and recreational programs for families with children and youth on the autism spectrum.  We are currently growing from a Steering Committee to a Governance Board, and looking for new members to join our Board.

We need Board members in the following areas: Marketing, Communications, Fund Development, Finance and Secretary. For a 2-year commitment.

Board meetings are held once-a-month in Whitby. We have a virtual option as well. Members can choose roles in Marketing & Communications, Fund Development, Finance, Human Resources and ad-hoc Project sub-committees.

These roles can be rewarding to anyone from lawyers, insurance agents, marketing and advertising to accountants, fundraisers, administration, and community minded people, to name a few.  

Interested in volunteering?  We would love to hear from you.  Please send resume to:

chair@footprints4autism.org

Have questions?  Call Sandra at 905-420-0388   ext. 1