Position Overview:

Ajax Soccer Club is seeking a detail-oriented and trustworthy Financial Auditor to review and assess our financial operations, ensuring accuracy, compliance, and transparency. The Financial Auditor will be responsible for evaluating financial records, verifying transactions, and helping to establish strong financial practices to support the club's ongoing success and community programs.

This role is crucial to ensuring that the club remains fiscally responsible and maintains the trust of our members, sponsors, and partners.

Key Responsibilities:

• Perform an independent review of the club’s financial statements, bank accounts, receipts, disbursements, and supporting documentation.

• Assess and verify financial reporting processes for accuracy, completeness, and adherence to relevant policies and regulations.

• Evaluate internal controls, identify any risks, and provide recommendations for improvements.

• Ensure compliance with applicable nonprofit and/or community sports organization financial standards.

• Conduct spot audits or reviews of specific transactions, events, sponsorships, or fundraising activities as needed.

• Prepare a concise Audit Report summarizing findings and recommendations to be presented to the Executive Board and Members at the Annual General Meeting (AGM).

• Collaborate with the Treasurer and Board of Directors as necessary to gather information or clarify financial processes.

• Maintain strict confidentiality and professionalism when handling sensitive financial information.

Additional Information:

• This is a volunteer or honorarium-based role (to be discussed).

• Estimated time commitment: 15-20 hours annually, depending on the scope of review. More time right now to brings things up to date and current.

• A great opportunity for someone looking to contribute their expertise to a community-focused organization, build experience with nonprofit auditing, and support youth sports development!

Position Overview:

Ajax Soccer Club is seeking an energetic and creative Marketing, Social Media, and Events Organizer to help elevate the club’s community presence, promote our programs, and organize exciting events for players and families. The ideal candidate will be passionate about youth sports, social media savvy, and have strong skills in event planning and community engagement.

This role plays a key part in connecting the club to the broader community, enhancing member experiences, and supporting club growth.

Key Responsibilities:

Marketing & Communications:

• Develop and execute marketing campaigns to promote soccer programs, tournaments, and club initiatives.

• Design promotional materials such as flyers, newsletters, and digital content.

• Write and distribute press releases and club announcements.

Social Media Management:

• Manage the club’s social media accounts (Facebook, Instagram, Twitter, etc.).

• Create, schedule, and post engaging content that highlights players, teams, events, and important club updates.

• Monitor engagement and respond to messages and comments promptly.

• Track and report on social media analytics to measure success and suggest improvements.

Event Planning & Coordination:

• Plan and organize club events such as the season kickoff, tournaments, awards ceremonies, fundraisers, and community outreach events.

• Coordinate with vendors, sponsors, and volunteers to ensure successful event execution.

• Promote events through various marketing channels to maximize attendance.

Partnerships & Sponsorships:

• Help identify and engage potential community sponsors and partners.

• Develop materials to promote sponsorship opportunities.

We are seeking someone with Administration, Reception or Office Management education or experience to support our Foundation.   This is a volunteer position. We welcome career professionals, graduates, near graduates, and internships.  This is a great way to allow us to help the community, while gaining or sharing expertise in the field.

HIGHLIGHTS include * file, answer inbound calls, typing, photocopying maintain and update email * maintain our lists and databases* assist with Community and Program Events * schedule and track volunteer hours with monthly reports to the foundation *coordinate community events (adopt the park) and other projects *

• Strategic Leadership: Participate in the development and approval of the organization’s strategic direction, goals, and policies.

• Financial Oversight: Ensure the financial health of the organization by reviewing financial reports, overseeing budget processes, and ensuring responsible fiscal management.

• Fundraising and Resource Development: Assist in fundraising efforts and network with potential donors, partners, and stakeholders to support the organization’s funding needs.

• Governance and Compliance: Ensure the organization adheres to legal, ethical, and regulatory requirements, and maintain high standards of governance.

• Risk Management: Monitor and evaluate potential risks to the organization and ensure appropriate mitigation strategies are in place.

• Board Engagement: Attend and actively participate in Board meetings, committee work, and other key events, providing valuable input and support.

• Advocacy and Representation: Represent the organization at public events, in the community, and with potential donors or partners.

• Evaluation and Improvement: Regularly assess the organization’s performance and contribute to discussions on continuous improvement.

• Assist with event planning, client support, data entry, fundraising activities, etc.

• Collaborate with staff and other volunteers to achieve project goals

• Attend and support community outreach programs or events

• Help with administrative tasks as needed (e.g., phone calls, emails, filing)

• Represent Terra Nova in a positive and professional manner

• Maintain confidentiality and respect the privacy of individuals and families served by the organization

• Participate in volunteer meetings, training, or orientation sessions as required

Assist nurse with administrative support at Foot Care Clinic   *  Guide clients through foot care appointment

We are a not for profit registered charity organization. Directors participate in monthly meetings including administrative duties, fundraising initiatives, public events and approval of successful crime stoppers tips. 

Animal care * lead animals to pasture, feeding, watering * groom animals * keep all buckets and dishes clean 
 
Barn work * muck out stalls, replace straw, dump wheelbarrows * keep equipment clean and sweep barn floors 
 
Administration * maintain daily logs and animal care records * communicate with Barn Manager about concerns * advocate for Pegasus to attract sponsors and volunteers

The role provides a warm welcome to clients, families and visitors.  Answers general questions, provides wayfinding, may assist with answering calls, and administrative/clerical tasks.

MG Canada requires a volunteer help our project lead with editing and writing short health related arcticles for our website. MG Canada is a registered charity that promotes awareness for myasthenis gravis patients and caregivers in Canada.. The volunteer would work virtually with our projecte lead, approx 2-3 hours a week on articles that they are comfortable with editing and re-writing, as we have archived articles that wefreshing.

Reporting to the Fund Development Team, assist in managing various administrative tasks related to our fundraising efforts.

• Prepare thank-you letters and cards to donors to express appreciation for their contributions
• Conduct research to create potential donor request lists
• Ensure timely and accurate delivery of acknowledgment materials to donors
• Track donor acknowledgements and contacts in donor management system
• Assist in maintaining a donor management system
• Assist the FD Team in day-to-day activities

•        Assist with establishing, monitoring, coordinating and implementing the organization’s administrative policies for Afiwi Groove School.
•        Track and monitor student absences.
•        E-mail/telephone correspondence with parents, schools and community organizations and answering basic inquiries (i.e. registrations, performances/bookings)
•        Maintain overall contact lists for staff & board member
•        Filing & Photocopying
•        Issue thank-you letters/ cards to donors, schools and festivals and event planners.  
•        Manage calendar and schedule meetings (ie. workshops, executive board meetings, department meeting)
•        Preparing all required documentation for
•        Attend Board and Instructor meetings on an as needed basis
•        Mailings
•        Scanning and backing up documents
•        Other duties as assigned by Management.
•        Print attendance sheet for teachers and administer their hours
•        Administer dance studio database. Charge accounts of parents who are late with payments
•        Update parents and student profiles.
•        Generating mailing lists for new student campaigns, mailings, newsletters, event and concert invitations
•        Ensure digital and print materials are available for distribution.
•        Generate contracts for  printing and  mailing
•        managing correspondences and invoices through Quick Books
•         Processing debit/credit card payments at the studio
•        Upload receipts and expense into Quick Books or send to the accountant.

With direction and support from the Artistic Director and Program Coordinator

•        Develop timelines to effectively deliver programs including travel and logistics

•        With the Artistic Director draft calendar of events and performances as a template for the year

•        Track and monitor student absences including the performance team and teachers

•        Scheduling in school workshops and team performances.

•        Coordinate and Order T shirts, merchandise and uniforms for students

•        Order marketing materials

•        Help plan and coordinate field trips and fundraising events

With direction and support from the Community Outreach Staff:

•        Develop timelines to effectively deliver programs including travel and logistics

•        Update and upload Potential Contacts and clients into Mailchimp

•        Update and contact potential partners and sponsors

Act as the first point of contact for visitors and guests to the office * perform clerical tasks including reception, answering phones, greeting clients and visitors to the the office, and assist with financial data entry.