• Experience in reception, switchboard, or administrative support is an asset
• Background in customer service or working with the public
• Comfortable managing a high volume of phone calls in a professional and friendly manner
• Strong communication and interpersonal skills
• Reliable, organized, and able to work well both independently and as part of a team

We are seeking someone with Administration, Reception or Office Management education or experience to support our Foundation.   This is a volunteer position. We welcome career professionals, graduates, near graduates, and internships.  This is a great way to allow us to help the community, while gaining or sharing expertise in the field.

HIGHLIGHTS include * file, answer inbound calls, typing, photocopying maintain and update email * maintain our lists and databases* assist with Community and Program Events * schedule and track volunteer hours with monthly reports to the foundation *coordinate community events (adopt the park) and other projects *

• Strategic Leadership: Participate in the development and approval of the organization’s strategic direction, goals, and policies.

• Financial Oversight: Ensure the financial health of the organization by reviewing financial reports, overseeing budget processes, and ensuring responsible fiscal management.

• Fundraising and Resource Development: Assist in fundraising efforts and network with potential donors, partners, and stakeholders to support the organization’s funding needs.

• Governance and Compliance: Ensure the organization adheres to legal, ethical, and regulatory requirements, and maintain high standards of governance.

• Risk Management: Monitor and evaluate potential risks to the organization and ensure appropriate mitigation strategies are in place.

• Board Engagement: Attend and actively participate in Board meetings, committee work, and other key events, providing valuable input and support.

• Advocacy and Representation: Represent the organization at public events, in the community, and with potential donors or partners.

• Evaluation and Improvement: Regularly assess the organization’s performance and contribute to discussions on continuous improvement.

• Assist with event planning, client support, data entry, fundraising activities, etc.

• Collaborate with staff and other volunteers to achieve project goals

• Attend and support community outreach programs or events

• Help with administrative tasks as needed (e.g., phone calls, emails, filing)

• Represent Terra Nova in a positive and professional manner

• Maintain confidentiality and respect the privacy of individuals and families served by the organization

• Participate in volunteer meetings, training, or orientation sessions as required

Assist nurse with administrative support at Foot Care Clinic   *  Guide clients through foot care appointment

We are a not for profit registered charity organization. Directors participate in monthly meetings including administrative duties, fundraising initiatives, public events and approval of successful crime stoppers tips. 

Animal care * lead animals to pasture, feeding, watering * groom animals * keep all buckets and dishes clean 
 
Barn work * muck out stalls, replace straw, dump wheelbarrows * keep equipment clean and sweep barn floors 
 
Administration * maintain daily logs and animal care records * communicate with Barn Manager about concerns * advocate for Pegasus to attract sponsors and volunteers

The role provides a warm welcome to clients, families and visitors.  Answers general questions, provides wayfinding, may assist with answering calls, and administrative/clerical tasks.

MG Canada requires a volunteer help our project lead with editing and writing short health related arcticles for our website. MG Canada is a registered charity that promotes awareness for myasthenis gravis patients and caregivers in Canada.. The volunteer would work virtually with our projecte lead, approx 2-3 hours a week on articles that they are comfortable with editing and re-writing, as we have archived articles that wefreshing.

•        Assist with establishing, monitoring, coordinating and implementing the organization’s administrative policies for Afiwi Groove School.
•        Track and monitor student absences.
•        E-mail/telephone correspondence with parents, schools and community organizations and answering basic inquiries (i.e. registrations, performances/bookings)
•        Maintain overall contact lists for staff & board member
•        Filing & Photocopying
•        Issue thank-you letters/ cards to donors, schools and festivals and event planners.  
•        Manage calendar and schedule meetings (ie. workshops, executive board meetings, department meeting)
•        Preparing all required documentation for
•        Attend Board and Instructor meetings on an as needed basis
•        Mailings
•        Scanning and backing up documents
•        Other duties as assigned by Management.
•        Print attendance sheet for teachers and administer their hours
•        Administer dance studio database. Charge accounts of parents who are late with payments
•        Update parents and student profiles.
•        Generating mailing lists for new student campaigns, mailings, newsletters, event and concert invitations
•        Ensure digital and print materials are available for distribution.
•        Generate contracts for  printing and  mailing
•        managing correspondences and invoices through Quick Books
•         Processing debit/credit card payments at the studio
•        Upload receipts and expense into Quick Books or send to the accountant.

With direction and support from the Artistic Director and Program Coordinator

•        Develop timelines to effectively deliver programs including travel and logistics

•        With the Artistic Director draft calendar of events and performances as a template for the year

•        Track and monitor student absences including the performance team and teachers

•        Scheduling in school workshops and team performances.

•        Coordinate and Order T shirts, merchandise and uniforms for students

•        Order marketing materials

•        Help plan and coordinate field trips and fundraising events

With direction and support from the Community Outreach Staff:

•        Develop timelines to effectively deliver programs including travel and logistics

•        Update and upload Potential Contacts and clients into Mailchimp

•        Update and contact potential partners and sponsors

Act as the first point of contact for visitors and guests to the office * perform clerical tasks including reception, answering phones, greeting clients and visitors to the the office, and assist with financial data entry.