Financial Planning and Management
● Develop, implement, and manage the organization’s annual budget, ensuring that resources are allocated effectively to meet programmatic and operational goals.
● Prepare regular financial reports, including balance sheets, income statements, cash flow statements, and budget vs. actual reports, for internal leadership and the Board of Directors.
● Lead the organization’s long-term financial planning and forecasting, helping to ensure financial sustainability and resource alignment with the nonprofit’s strategic priorities.
● Monitor and manage cash flow to ensure the organization’s financial stability, making recommendations for improvements as needed.
● Provide guidance and recommendations to the Board of Directors and Executive Director regarding financial strategies and risk management.

Accounting and Financial Compliance
● Oversee the nonprofit’s accounting processes, ensuring adherence to Generally Accepted Accounting Principles (GAAP) and nonprofit financial standards.
● Supervise day-to-day accounting functions, including accounts payable and receivable, payroll, and reconciliations.
● Ensure compliance with all local, state, and federal financial regulations, tax laws, and nonprofit sector guidelines.
● Coordinate and manage the annual audit process, ensuring timely completion and compliance with auditing standards.
● File required tax documents and regulatory reports, ensuring timely and accurate submission.

Fundraising and Grant Financial Support
● Work closely with the development team to track and report on restricted and unrestricted funds, ensuring compliance with donor restrictions and reporting
requirements.
● Provide financial analysis for grant proposals and reports, collaborating with program staff to assess and manage grant budgets.
● Ensure financial sustainability by identifying new funding sources and revenue opportunities, advising on fundraising strategies that align with financial capacity.
Financial Analysis and Reporting
● Provide ongoing analysis and financial insight to the leadership team and Board to inform decision-making, including financial trends, program performance, and
operational costs.
● Conduct financial modeling and scenario planning to support organizational growth, capital needs,and program expansions.
● Provide clear, understandable financial reports to non-financial stakeholders, ensuring that financial data is accessible and actionable.

Team Leadership and Development
● Supervise and mentor the finance team (if applicable), fostering a positive work environment and providing professional development opportunities.
● Build the capacity of staff in financial literacy and best practices for financial management in a nonprofit setting.
● Collaborate with other departments to streamline processes, improve financial operations, and enhance organizational efficiency.

Board and Stakeholder Engagement
● Support the Board of Directors in its financial oversight role by providing accurate and timely financial information and analysis.
● Assist the Board and senior leadership in developing financial policies, strategic financial goals, and key performance indicators (KPIs).
● Present financial information at Board meetings, ensuring transparency and fostering trust among donors, funders, and other external stakeholders.

Treasury and Cash Management
● Oversee all banking relationships, including account management, signing authorities, and financial institution coordination.
● Ensure proper management of organizational cash flow, liquidity, and reserves to support ongoing operations and strategic initiatives.
● Develop and implement treasury policies, including cash handling, investment, and reserve management policies.
● Monitor and safeguard organizational assets by ensuring appropriate internal controls, fraud prevention measures, and financial security protocols are in place.
● Oversee the management of incoming and outgoing funds, ensuring proper authorization, documentation, and transparency.
● Provide recommendations to the Board on investment strategies, reserve allocations, and financial risk mitigations.
● Ensure timely bank reconciliations and review of all financial accounts for accuracy and accountability.
● Maintain oversight of any organizational credit facilities, lines of credit, or financial obligations.

Program and Service Delivery Oversight
● Lead the development, implementation, and evaluation of all services provided by the nonprofit, ensuring they meet the needs of the target populations.
● Ensure that services are delivered in a timely, efficient, and compassionate manner, adhering to the nonprofit’s mission, policies, and standards of practice.
● Monitor the quality of service delivery, ensuring that programs are effective and meet the intended outcomes for participants.
● Coordinate across departments to ensure services are integrated, comprehensive, and aligned with the overall mission of the organization.
● Identify service gaps and work with leadership to develop new programs and services to address community needs.

Volunteer Leadership and Supervision
● Supervise, support, and develop a team of service coordinators, case managers, and direct service staff.
● Provide ongoing training and professional development opportunities to ensure staff have the skills and knowledge necessary to deliver high-quality services.
● Conduct regular performance evaluations, providing feedback and support for staff development.
● Foster a team-oriented, collaborative, and positive work culture focused on achieving organizational goals and ensuring the well-being of service recipients.

Client and Community Engagement
● Build and maintain strong relationships with the communities and individuals we serve, ensuring that services are responsive to their needs and preferences.
● Advocate for clients and communities, ensuring that their voices are heard and that services are culturally appropriate, accessible, and inclusive.
● Develop and maintain partnerships with other organizations, service providers, and community stakeholders to enhance the delivery and coordination of services.
● Act as a liaison between the nonprofit and external stakeholders, including clients, funders, government agencies, and community leaders.

Program Evaluation and Impact Measurement
● Develop and implement systems to track and evaluate the effectiveness and impact of services, ensuring continuous improvement.
● Use data and feedback to assess the quality and outcomes of services, identifying areas for improvement and growth.
● Provide regular reports on service delivery and outcomes to the Board of Directors, and other key stakeholders.
● Conduct needs assessments and stay informed about community trends to ensure services remain relevant and impactful.

Financial and Resource Management
● Develop and manage budgets for services, ensuring financial efficiency and sustainability.
● Ensure that services operate within budget parameters while maximizing the impact of available resources.
● Work closely with the fundraising and development teams to secure funding for services and ensure that grants and donations are used effectively to support program delivery.

Compliance and Best Practices
● Ensure that services comply with all applicable laws, regulations, and industry standards.
● Implement best practices for service delivery, including client confidentiality, data management, and ethical standards.
● Stay informed about relevant legal, regulatory, and policy changes that affect service delivery and ensure that the organization remains in compliance.

Works closely with Events Coordinator to plan and execute various events and programs for AFIYU Enterprise.

Duties include: Venue research and booking, liaising with City staff, vendors and parents, handling registration and ticket sales, and assisting on site with set-up and coordination at events. 

We are a not for profit registered charity organization. Directors participate in monthly meetings including administrative duties, fundraising initiatives, public events and approval of successful crime stoppers tips. 

As per our By-Laws, employed Police and Government employees are not eligible to sit on the Board.

The Board of Directors represents the leaders of our agency and serves as a working board that oversees the long term strategic vision and overall health of the organization. Directors approve the organization’s philosophy and continually review the management’s performance while working toward agency goals. The Board of Directors will also annually review and approve plans for funding in view of organizational goals. Board members have a list of responsibilities that they renew every year during the annual election at our Annual General Meeting.

Position Summary: Art with a Heart Inc. is seeking individuals to join its Board of Directors. Board members play a crucial role in providing strategic guidance, governance oversight, and support for the organization's mission and activities. This volunteer position offers an opportunity to contribute to the growth and impact of an organization dedicated to using the Arts as a catalyst for positive change in peoples lives.

Key Responsibilities

Depending upon experience and interest, individuals could take on one or more of the following responsibilities:

• Strategic Leadership: Participate actively in strategic planning and decision-making processes to ensure the organization achieves its mission and goals.
• Governance Oversight: Provide fiduciary oversight and ensure compliance with legal and ethical standards.
• Fundraising and Advocacy: Support fundraising efforts and advocate for the organization's mission in the community.
• Networking and Relationship Building: Leverage personal and professional networks to create opportunities for collaboration and growth.
• Committee Involvement: Serve on board committees as needed, such as finance, governance, fundraising, or program committees.

Qualifications:

• Commitment to the mission and values of Art with a Heart Inc.
• Experience in nonprofit governance, leadership, or relevant fields (e.g., arts administration, social services, business management).
• Strong communication and interpersonal skills.
• Ability to work collaboratively and make informed decisions.
• Availability to attend board meetings, committee meetings, and special events as required.

• Strategic Leadership: Participate in the development and approval of the organization’s strategic direction, goals, and policies.

• Financial Oversight: Ensure the financial health of the organization by reviewing financial reports, overseeing budget processes, and ensuring responsible fiscal management.

• Fundraising and Resource Development: Assist in fundraising efforts and network with potential donors, partners, and stakeholders to support the organization’s funding needs.

• Governance and Compliance: Ensure the organization adheres to legal, ethical, and regulatory requirements, and maintain high standards of governance.

• Risk Management: Monitor and evaluate potential risks to the organization and ensure appropriate mitigation strategies are in place.

• Board Engagement: Attend and actively participate in Board meetings, committee work, and other key events, providing valuable input and support.

• Advocacy and Representation: Represent the organization at public events, in the community, and with potential donors or partners.

• Evaluation and Improvement: Regularly assess the organization’s performance and contribute to discussions on continuous improvement.

• Assist with event planning, client support, data entry, fundraising activities, etc.

• Collaborate with staff and other volunteers to achieve project goals

• Attend and support community outreach programs or events

• Help with administrative tasks as needed (e.g., phone calls, emails, filing)

• Represent Terra Nova in a positive and professional manner

• Maintain confidentiality and respect the privacy of individuals and families served by the organization

• Participate in volunteer meetings, training, or orientation sessions as required

DUTIES OF THE BOARD

1) the overall governance of the affairs of DRCC

2) formulating, revising and/or adopting the mission, vision and values of DRCC

3) creating, implementing and evaluating a strategic plan;

4) establishing a process and schedule for monitoring and assessing performance in areas of Board responsibility including the strategic plan, financial health and risk and the board’s own effectiveness;

5) approving financial policies; monitoring financial performance, and approving the annual budget and audited financial statements;

6) ensuring regulatory and legal compliance;

7) recruiting and supporting the Chief executive (Executive Director); approving the Chief executive’s annual performance goals and evaluating performance; ensuring a succession plan is in place;

8) being knowledgeable about risks inherent in the operations of DRCC and using risk analysis as part of Board decision-making;

9) establishing governance structures and processes to facilitate the performance of the Board’s role and enhance individual director performance;

10) recruiting skilled, experienced and qualified Board Directors; ensuring ongoing Board training and education.