Join the DFCC team in planning and delivering our Black Joy Holiday Market (BJHM) celebration and Annual General Meeting (AGM). Volunteers will help with event preparation, registration, guest assistance, setup and teardown, and capturing event highlights. This is a great opportunity to build event planning skills, work with a diverse community, and contribute to two meaningful and impactful events.

Roles & Responsibilities

Event Planning Support

• Assist with brainstorming and developing event themes, activities, and schedules.
• Help coordinate logistics, including booking venues, arranging seating, and setting up event spaces.
• Source and liaise with vendors, performers, and guest speakers.

Registration & Guest Services

• Assist with pre-event registration
• Greet and check in attendees at the event.
• Provide information and directions to guests during the event.

Event Day Support

• Assist with setup and teardown of event spaces.
• Support speakers and performers with timing and stage needs.
• Serve refreshments, hand out programs, and guide attendees to seating.
• Providing on-site support during events.
• Organizing supplies and materials.
• Attend event committee meetings.

Documentation & Follow-Up

• Take photos and videos for DFCC archives and social media.
• Help gather attendee feedback after the event.
• Assist in compiling a post-event summary for the team.

Time Commitment

• Pre-event planning: 1–4 hours per week (in-person or virtual meetings)
• Event days: Full or half-day shifts available
• Post-event wrap-up: 1–2 hours for debrief and follow-up tasks

Providing outstanding customer service and organizing memorable events that will meet the quality expectations of the community.

• Collaborate in teams and or with other staff members and volunteers.
• Organizing details such as decorating, setting up and cleaning up after the event, decorating, seating participants during an event, providing directions and setting tables.
• Brainstorm ideas to support the event planning process.
• Ability to carry out tasks with limited supervision.
• Provide raffle tickets to the participants who attend the events.

Designing social media content for our platform that are engaging with current trends and opportunities to increase brand exposure for our company.

• Collaborate in teams and or with other staff members and volunteers.
• Propose ideas to improve DFCC's social media platforms.
• Provide support for designing flyers, and posters while being informed of trending topics.
• Create and plan the contents of the volunteer and or youth monthly newsletter. It can incorporate feature articles, updates and highlights of DFCC's activities and achievements. 
• Create weekly quotes either inspirational or informative to engage followers.
• Writing blog posts about our initiatives and events 
• Identify community needs and recommend new topics