•        Assist with establishing, monitoring, coordinating and implementing the organization’s administrative policies for Afiwi Groove School.
•        Track and monitor student absences.
•        E-mail/telephone correspondence with parents, schools and community organizations and answering basic inquiries (i.e. registrations, performances/bookings)
•        Maintain overall contact lists for staff & board member
•        Filing & Photocopying
•        Issue thank-you letters/ cards to donors, schools and festivals and event planners.  
•        Manage calendar and schedule meetings (ie. workshops, executive board meetings, department meeting)
•        Preparing all required documentation for
•        Attend Board and Instructor meetings on an as needed basis
•        Mailings
•        Scanning and backing up documents
•        Other duties as assigned by Management.
•        Print attendance sheet for teachers and administer their hours
•        Administer dance studio database. Charge accounts of parents who are late with payments
•        Update parents and student profiles.
•        Generating mailing lists for new student campaigns, mailings, newsletters, event and concert invitations
•        Ensure digital and print materials are available for distribution.
•        Generate contracts for  printing and  mailing
•        managing correspondences and invoices through Quick Books
•         Processing debit/credit card payments at the studio
•        Upload receipts and expense into Quick Books or send to the accountant.

With direction and support from the Artistic Director and Program Coordinator

•        Develop timelines to effectively deliver programs including travel and logistics

•        With the Artistic Director draft calendar of events and performances as a template for the year

•        Track and monitor student absences including the performance team and teachers

•        Scheduling in school workshops and team performances.

•        Coordinate and Order T shirts, merchandise and uniforms for students

•        Order marketing materials

•        Help plan and coordinate field trips and fundraising events

With direction and support from the Community Outreach Staff:

•        Develop timelines to effectively deliver programs including travel and logistics

•        Update and upload Potential Contacts and clients into Mailchimp

•        Update and contact potential partners and sponsors